Class 6 - Computer - File Management Organisation Of Data - Exercise And Solutions

EXERCISE

Objective

I. State whether the following statements are True/False:

1. We needn’t require including an extension while writing a file

name. ( TRUE)

2. ‘Copy and paste’ can also be referred to as moving a file. (FALSE)

3. We can play MP3/MP4/CD on the windows media player. (TRUE)

4. Windows media player allows us to play an audio CD as

well as a VCD (TRUE)

5. Deleting a file means removing it from the drive. (TRUE)

6. Windows does not allow handling multiple files. (FALSE)

7. VLC player allows us to play an audio CD, a VCD and a DVD. (TRUE)

II. Fill in the blanks:

1. Information is stored in a storage device with a specific name

called file.

2. A file extension is also referred as file type.

3. .psd file type represents the adobe Photoshop file.

4. Duplication of files from one drive to other is called copying a file.

5. The cut and paste option is also called moving a file.

6. Searching means locating a file among a set of files.

7. To delete a file, click the right button of the mouse on the file name

and select the delete option.

8. Specific searching can be performed by using wild card characters.

III. Name the following:

1. Two different extension file types

(a) .docx            (b) .pdf

2. The extension of two audio files.

(a) .wmp            (b) .wav

3. Two different packages to play movies.

(a) VLC                        (b) WMP

4. The extension of two video files.

(a) .mp4             (b) .divx

IV. Match the file types with file extensions:

File Extension                                  File type

1.      .docx                            (a) Adobe Photoshop

2.      .psd                              (b) Graphic files

3.      .xls                               (c) Acrobat portable document format

4.      .jpg                              (d) MS word document file

5.      .pdf                              (e) MS excel spreadsheet file

Answers. 1-d, 2-a, 3-e, 4-b, 5-c

V. Answer in one word:

1. Name any device that contains a file:   Hard disk, CD, Pen drive

2. Name a portable storage device: Pen drive, CD, DVD

3. What is the term given for duplicating a file? Copying

4. What are the characters used for specific searching?   *  And  ?

5. Name the term used for removing a file:   Delete

Subjective

I. Short answer questions

1. What is a file?

The information stored in a storage device with a specific name is called

a file.

2. Write the syntax of using a file name.

<file name>.<Extension> ( Example: xyz.docx)

3. Name three categories of files.

The three categories of files are Ordinary files, Directory folder/files and

Special purpose files.

4. What is the path of a file?

Path is the route through which the user can reach from the source to the

destination of a file.

5. What is meant by moving a file?

Moving a file is the process of transferring a file from one destination to

other. It is also termed as ‘Cut and paste’. In this process a file is

removed from its original position and made available at an other

destination.

6. What is the use of wild card characters?

Sometimes, we need to search a file in a more specific manner. In such

situation, we can use wild card characters along with the file name to

be searched. The well-known wild card characters are  * and ?.

II. Long Answer Questions:

1. Write all the steps to copy a file.

Following are the steps to copy a file.

Step 1:  Go to the location from where the file is to be copied.

Step 2:  Select the file and right click on it.

Step 3:  Select the copy option from the dropdown menu.

Step 4:  Go to the location, where the copy of the file is to be placed.

Step 5:  Right click on the empty area and click on the paste option

From the dropdown menu.

2. Differentiate between copying a file and moving a file.

Copying a file	Moving a file
It uses ‘copy’ and ‘paste’ option.	It uses ‘cut’ and ‘paste’ option
The file remains in its original location. A duplicate copy of the file is saves in another location.	The file is removed from its original location to some other location as desired

3. What is searching? Mention all the steps to search a file.

Searching is the process of finding a file on the computer. Following are

the steps to search a file.

Step 1: Click the ‘Computer’ icon that is available on the desktop. The

‘Search Computer’ box appears at the extreme right side of the

window.

Step 2: Enter the file name to be searched in the system in the ‘Search

Computer’ box.

Step 3: The computer will look for all the files throughout the system and

show the result in the window.

4. Write all the steps:

(a) to play an audio CD/audio file on window media player.

(b) to play a video CD/DVD/video file on VLC

(a) To play an audio CD or an audio file follow these steps.

Step 1: Insert the audio CD in the DVD drive.

Step 2: Click the ‘Windows media player’ icon. It will open the window

media player.

Step 3: Click ‘file’ and then ‘open’. It will display all the drives in the

system.

Step 4: Select the drive where your favourite CD or audio file is present.

Step 5: Click open.

Step 6: It will display all the audio files or folders of the selected drive.

Step 7: Select all the audio files and click ‘open’

Step 8: Windows media player will start playing the songs and display

the title of the song it is playing on the screen.

(b) To play video files or a video CD/DVD, perform the following steps.

Step 1: Insert the video CD/DVD in the DVD drive.

Step 2: Click the ‘VLC media player’ icon. It will open the VLC media

player.

Step 3: Click ‘media’ and then ‘Open file’. It will display all the drives of

the system.

Step 4: Select the drive where the video CD/DVD or the video file is

present.

Step 5: Click ‘Open’

Step 6: It will display all the video folders of the selected drive.

Step 7: Select the video folder and click ‘Open’

Step 8: The VLC media player will start playing the video file.

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Extra Questions and Answers

A. Objective Questions

I. Fill in the blanks.

a) The file name has two parts.

b) The first part of the file name is known as the primary name.

c) The second part of the file name is known as the extension.

d) The deleted file is stored in the Recycle bin by default.

e) Windows media player (WMP) is the software to store and play audio

files.

f) VLC media player is a media player that supports all audio and video

formats and can play high definition recordings.

g) The search box is one of the most convenient ways to find a file or a

folder from the hard disk.

h) There are three types of buttons present on the top right corner of an

active window.

i) When we click on the minimizing button the active window shrinks and

takes shape of a button on the task bar.

j) The maximizing button enlarges the active window to its maximum after

clicking on it.

k) The restoring button reduces the size of the active window to some

extent.

l) A close button is used to close an active window.

m) WMP and VLC can play audio as well as video files.

n) The deleted files can be brought back from the recycling bin by

selecting the Restore option.

o) Path is the route through which you can reach from the source to the

destination of a file.

II. Write the full form of the following:

a) MPEG             : Moving Picture Expert Group

b) WMV              : Windows Media Video

c) WMA              : Windows Media Audio

d) WAVE/WAV : Wave form Audio file Format

e) MIDI                : Musical Instrument Digital Interface

f) MP3                 : MPEG Audio Layer 3

g) WMP               : Windows Media Player

h) PDF                 : Portable Document Format

i) GIF          : Graphic Interface File

III. Give the description for the following file extensions:

a) .docx              :         MS Word document file

b) .xls                 :         MS Excel spreadsheet

c) .ppt                 :         MS PowerPoint slide

d) .gif                 :         Graphic interface file

e) .jpg or jpeg    :         Graphics jpg format

f) .pdf                :         Acrobat portable document format

g) .psd               :         Adobe Photoshop

h) .mp4              :         Music file

IV. Mention the shortcut keys for the following.

a) Open                                :         Ctrl + O               b) Save     :         Ctrl + S

c) Copy and Paste              :         Ctrl + C and Ctrl + V respectively

d) Cut and Paste                 :         Ctrl + X and Ctrl + V respectively

V. Short Questions and Answers.

a) What do you mean by source drive and destination drive?

Source drive is the drive from which the file is to be copied. Destination

drive is the drive to which the file will be copied.

b) What are special purpose files?

There are some files available in the storage devices which are not

created by the users. These are called special purpose files and are

automatically transferred to the storage device while installing the

system. These are used to control various activities of the computer

system. For example, command.com, config.sys etc.

c) What do you mean by ordinary files?

These files are temporary files created for general purposes. They

remain on the storage device until the purpose is solved completely.

After the requirement is over these files are deleted from the system.

Some example of ordinary files are notepad files, WordPad files, songs

and video etc.

d) What are the different parts of a file name?

A file name contains two parts. The first part is the primary name of the

file and the second part is the secondary name or extension of a file.

f) What are the fundamental operations on a file ?

Fundamental operations on a file are, i) viewing data, ii) copying a file,

iii) moving a file, iv) deleting a file and v) playing a file.

g) What is the purpose of copying a file?

If an original file gets corrupted due to any adverse situation, then the

copy of the file will meet our requirements. For this purpose a file is

copied.

V. Long questions and answers.

a) Write the steps to delete a file.

The steps to be followed to delete a file are

Step 1: Select and double click the source drive, where the file is

present.

Step 2: Select the file to be deleted.

Step 3: Click the right button of the mouse.

Step 4: Click the ‘Delete’ button from the dropdown menu.

Thus the selected file will be deleted.

b) Write the steps for copying a file from a drive to a Pen drive.

Following steps are to be followed while copying a file from a drive to

a pen drive.

Step 1: Double click on the computer icon on the desktop.

Step 2: Select and double click on the source drive and then on the

required file.

Step 3: Select the file name and click the right button of the mouse.

Step 4: Click the copy option from the dropdown menu.

Step 5: Select and double click on the destination drive (removable

Drive). It will display all the files and folders.

Step 6: Keep the pointer in the blank space of the drive and click the

right button of mouse.

Step 7: Select the paste option from the drop-down menu.

Thus the file will be copied in the pen drive.

c) Write the steps to move a file from one drive to another drive.

Following steps shall be performed while moving a file from one drive

to another drive.

Step 1: Double click on the computer icon on the desktop.

Step 2: Select and double click on the source drive and then on the

required file.

Step 3: Select the file name and click the right button of the mouse.

Step 4: Click the cut option from the dropdown menu.

Step 5: Select and double click on the destination drive. It will display

all the files and folders.

Step 6: Keep the pointer in the blank space of the drive and click the

right button of mouse.

Step 7: Select the paste option from the dropdown menu.

Thus the file will be available in another drive.

  

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